Managers spend much of their time in meetings. But some use junior staff to present session. Or they invite their boss to work, they need to do to help. In both cases, such meetings waste your time.
Here are five questions that you (or your assistant) are before they should ask to attend the meeting.
1) Where is the agenda? to travel without an agenda for such meetings, time without a map, but still waste your. Once you have an agenda, make sure there is more than a list of words, because it is almost useless. Effective agenda to present a complete picture of how the session continued.
2) What was the reason? Is the chair looking agreement, solution, or are you planning? The knowledge of the purpose, you begin to actually to the head. Be careful, “talk about something,” the meetings take place only because this kind of meetings rarely finish anything.
3) What is my role? Make sure that your participation adds value to the session. Avoid meeting, where a superficial role, such as to find out what happened. In this case, to ask for the minutes. If you need to work on only part of the agenda, ask if you can attend only part of the session.
4) How should I prepare? Make sure you know about research, required reading, or polls to participate. Find out about the expectations for the other participants because it may affect your preparation. Visit only if you prepare adequately or suggest another time for the meeting.
5) What should I bring? If you use a laptop? Whether you are asked to give a presentation? If you get the reports, data or other information? Make sure you have enough time to get tools and materials needed for effective participation.
These questions will help you as a success if you are looking to attend the meeting.